The submission of proposals for the 2017
Association for Educational Assessment-Europe annual conference is now
Submissions will be done through EasyAcademia: http://www.easyacademia.org/aea2017
Please read the guidelines carefully before uploading your proposal(s) to EasyAcademia.
The 18th Annual AEA-Europe conference welcomes presentations from delegates on these and related issues and debates. Possible topics that delegates might also wish to consider include (please note that the groupings and list are not definitive – all contextual explorations of the conference theme are welcome):Assessment and policy contexts
Your submission should clearly and explicitly relate to the conference theme.
All submissions are made through EasyAcademia: http://www.easyacademia.org/aea2017
The submission process has two parts:
1. Log in to EasyAcademia using an existing account or set up a new account and log in.
If you registered for EasyAcademia for a previous conference, you should use the same username and password to log in also for the 2017 AEA Europe submission.
Note that if you registered for the 2016 AEA-Europe conference in Cyprus you may use the same account details.
If you have not used EasyAcademia previously, you will need to set up an account. Please follow the instructions in Appendix B (downloadable PDF) or go to www.easyacademia.org and click on the "Get Started" button.
2. Submit your abstract(s)
Before you submit your abstract(s) please make certain you have the necessary information for co-authors: full name, affiliation, country of residence and email. You will need to provide a list of keywords for your submission. The keywords will be used in the programme.
You will be asked to indicate the submission category of your proposal (pre-conference workshop, open paper, discussion group, mini-symposium or poster).
You will, in addition, be asked to indicate a topic category: the social responsibility of examination boards and awarding bodies, international surveys, national tests and examinations, assessment for learning, policy, test development, equity and social justice, psychometrics, vocational education, e-assessment, assessment cultures, other.
We will use the topic category and the short abstract to allocate reviewers to your proposal. If more than one category fits your proposal, please select the most appropriate. If none fits, please select 'Other'. The few categories provided represent topic categories that typically receive a large enough number of submissions to be reviewed by a team of reviewers. Proposals submitted as 'Other' will be reviewed following the same standards and guidelines as all other proposals.
Please use the instructions below to help you submit your abstract(s). The procedure is quite simple and we do not anticipate many problems, but if you do need help, please contact us at firstname.lastname@example.org.
If you want to submit more than one proposal, you will need to submit each individually.
Please note that EasyAcademia does not run effectively if you use Internet Explorer. We recommend using another browser, for instance Chrome, Opera or Firefox.
The AEA-E conference comprises keynote addresses, open paper presentations, discussion groups, symposia and poster presentations. Submissions are welcomed for all formats except the keynote addresses which will be by invitations only.
On the day before the conference, several workshops will be offered. This call is also for proposals to lead these workshops.
You might propose one or more of the following:
For each submission, please follow the instructions below. Please notice that, although you may submit several proposals, your name can only appear a maximum of four times in the conference programme.
Pre-conference workshops (submission deadline 10th March)
On the day preceding the conference a number of optional pre-conference workshops are run for conference attendees. A participation fee is payable, to cover the cost of rooms, facilities, coffee/tea, lunch and some presenter expenses.
The proposal should consist of a short abstract (maximum 200 words) and a long abstract (maximum 600 words). The short abstract should be written without references, while at least one reference should be given for the long abstract. The proposal should consist of a short presentation of the aim of the workshop, a description of required previous knowledge, and the target audience. Please do also complete the form in Appendix A and upload this together with your submission.
For the long abstract, the proposal should be written in Times Roman 12, 1.5 line spacing. Use bold for headings and underline the name of the main organizer(s).
Pre-conference proposals are reviewed by the Scientific Programme Committee in cooperation with the Professional Development Committee.
A maximum of two organisers/presenters for each workshop can be reimbursed for one night of accommodation and, in addition, receive a gift certificate of 50 Euro.
Open paper presentation (submission deadline 30th April)
There are typically a number of parallel paper sessions on each conference day. These sessions comprise three individual papers and are allocated to 90 minute slots. Speakers are asked to present for 20 minutes and allow 10 minutes for questions/discussion making each paper presentation a maximum of 30 minutes. Please consider this when writing your proposal. For unfinished research or research in the early stages, please consider the poster format.
The proposal should consist of a short abstract (maximum 200 words) and a long abstract (maximum 600 words). The short abstract should be written without references, while at least one reference should be given for the long abstract.
For the long abstract, the proposal should be written in Times Roman 12 with 1.5 line spacing. Use bold for headings. You will be asked to provide the name of the main presenter and co-presenters with affiliation.
It is possible to submit several proposals; however, you can be the main presenter for only one open paper during the conference. You might be co-presenter of other open papers. In the situation that more than one open paper is accepted, the Programme Committee will contact you to discuss the possibility to present the other papers as posters.
Open paper proposals will be reviewed by three reviewers in a blind review process, please see below.
Discussion groups (submission deadline 30th April)
Discussion groups usually feature in each conference. These can offer opportunities to continue discussions begun at a previous conference on particular topics, or new topics can be introduced. In recent years these have been programmed to run parallel with individual paper sessions, with 90 minutes slots. In light of feedback from delegates we have adapted the format slightly for the 2017 conference. Each discussion group will occupy a 60 minutes slot and discussion groups will run in parallel with each other.
The proposal should consist of a short abstract (maximum 200 words) and a long abstract (maximum 600 words). The short abstract should be written without references, while at least one reference should be given for the long abstract. The proposal should indicate the main organizer(s) of the discussion group and provide names with affiliation for other presenters. Before submitting, you will be asked to confirm that all co-presenters have read and accepted the submitted proposal.
For the long abstract, the proposal should be written in Times Roman 12 with 1.5 line spacing. Use bold for headings.
Discussion group proposals will be reviewed by three reviewers in a blind review process (please see details of the review process below).
In total 60 minutes are allocated for each accepted discussion group. Please note that presentations should be kept short to allow most of the time to be spent on discussions. Please consider this when writing your proposal.
Symposia (submission deadline 30th April)
Proposals for Symposia for the 2017 AEA-Europe conference are welcomed. AEA-Europe piloted Symposia within the 2016 conference. In light of feedback from delegates we have adapted the format slightly for the 2017 conference. Each Symposium will normally consist of three linked individual papers and will occupy a 60 minutes slot (3 papers with 10 minutes each, a discussant for 10 minutes and 20 minutes discussion with the audience). Symposia (except for the Keynote Symposium, see below) will run in parallel with each other.
The symposium proposal should identify a discussant in the submission. Please note, that unlike 2016, you do not need to submit the individual papers that make up the symposium as individual papers in the overall call for paper presentations. Details of what to submit are outlined below. The top-scoring symposium will be selected for the new Keynote Symposium session that will replace one of the keynote addresses at the annual conference.
Thus symposia submission should include:
Poster proposals (submission deadline 30th April)
There will be one session dedicated to poster presentations. The purpose is for the presenters to display, briefly present and discuss their work with a visual display.
The proposal should consist of a 200 word abstract.
It is possible to submit more than one proposal; however, you will only be able to be the main presenter for one poster during the conference. You might be co-presenter of others.
Poster proposals will be reviewed by three reviewers in a blind review process, please see below.
Each poster is given a dedicated spot in the poster area. You will be expected to attend to present your poster during the poster session in the programme. You will be asked to give a short 90 seconds introduction to your poster orally when the poster session opens.
The poster format is particularly appropriate for visual displays and work in progress. Please consider this when writing your proposal.
The review process will be managed by the Scientific Programme Committee.
All open paper, discussion group, symposium and poster proposals will be part of a blind peer review process. Each proposal is reviewed by three independent reviewers. Proposals will be judged on the scientific quality of the proposal and how it relates to the conference theme (strongly, weakly or not at all). Proposals that are accepted by at least two reviewers will be accepted by the Scientific Programme Committee. In cases where the review outcome is unclear or requires resolution, a member of the Scientific Programme Committee will act as an adjudicator.
In previous years, the Fellows of AEA-E, members of the Conference Organizing and Scientific committees, the Local Organizing Committee, Council members and members of AEA-Europe committees have acted as reviewers. In the past three years the number of proposals has increased substantially, and starting in 2016, AEA Europe members that have participated and presented in a large number of previous conferences may be approached and asked to act as reviewers, in order to secure a sound review process.