Online/Hybrid Conference Services: Bridging Distances, Connecting Minds

Our mission is to combine seamless technologywith personal service and expertise to maximize conference experiences, foster optimal knowledge propagation, and empower networking opportunities.

Our Story

EasyConferences is a Professional Conference Organizer based in Cyprus, a member state of the European Union. The company currently organizes over 50 conferences annually throughout Europe and beyond.

✓ We have developed its online tools including an abstract submission system, an online registration system, and a mobile conference application. In addition, we provide support and services to several Academic Associations including website management, membership management, and secretariat services.

✓ Our client base includes several Academic institutions and Associations from all over the world, many of which are repeat clients year after year.

3rd Pancyprian Chronic Pain Conference 2024

Our Philosophy

At EasyConferences, our values are the foundation of everything we do. They guide our decisions, shape our services, and define the way we interact with clients, partners, and attendees. We believe that trust, integrity, and excellence are not just words but commitments that drive our success.

By staying true to these principles, we have built long-lasting relationships with our associates, earning their confidence through transparency, reliability, and a deep understanding of their needs.

Respecting your resources

This principle guides our every action, ensuring that we operate efficiently and responsibly while delivering exceptional service.

We understand the value of our partners’ time, finances, and specific needs, and thus, we strive to optimize resources and minimize waste at every opportunity.

By respecting our partners’ resources, we foster trust, collaboration, and long-term relationships built on a foundation of integrity and shared values.

Making your work easier

From seamless abstract submission processes to intuitive online registration systems, we prioritize efficiency and convenience at every step of conference organization. Our dedicated team is readily available to provide personalized support and guidance, ensuring a smooth and stress-free experience for organizers and attendees alike.

With over 30 years of experience in the industry, we understand the complexities and challenges of conference planning, which is why we go above and beyond to simplify tasks, minimize operational costs, and maximize the impact of every event.

Whether it i’s optimizing communication channels, offering innovative hybrid conference solutions, or providing comprehensive logistical support, EasyConferences is dedicated to making your life easier, allowing you to focus on what truly matters – quality research and meaningful networking amongst academic peers.

Attention to Detail

From the initial planning stages to the execution of your conference, we meticulously attend to every detail to ensure a seamless and unforgettable experience.

Our dedicated team of professionals takes pride in their meticulous approach, carefully managing every aspect of your event, from venue selection and registration management to audiovisual setup and onsite coordination.

We believe that it is the small details that make a big difference, and we spare no effort in ensuring that every aspect of your conference is executed with precision and excellence.

With EasyConferences, you can trust that your event will be handled with the utmost care and attention, allowing you to focus on what matters most— advancing knowledge in your field and creating meaningful connections.



1991

Founded as a Travel Agency



2004

First Conference in Cyprus



2008

First Conference outside Cyprus



2010

100 Conferences milestone

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2020

First Online Conference



2022

500 Conferences milestone

Our Team

Petros Stratis

Managing Director

Melita Rolandi

Operations Director

Nicolas Stratis

Conference Coordinator

Christos Therapontos

Conference Manager

Mary Karydi

Director

Vaso Plevrou

Conference Manager

Michalis Ioannides

Conference Coordinator

Anna Patsalidou

Conference Coordinator

Nicolas Kantzillaris

Conference Coordinator

Mary Karydi

Sales Manager

Yiannis Ioannou

Digital Media Specialist

Alexandra Christodoulou

Graphic Designer

Marios Kouroufexis

Graphic Designer

Boyana Slavova

Accounts

Yiota Karatza

Accounts

Alla Pascaru

Accounts

Liz Kerr

Accounts

Dusan Djordjevic

Software Developer

Aleksandar Markovic

Software Developer

Our Services

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Conference Management

With 30+ years of experience in conference coordination, we understand the importance of efficient planning and resource management. We are dedicated to helping you host successful conferences that meet your goals while respecting your time and budget. Read More

Full Support

With our online and hybrid conference solutions, EasyConferences enables you to host high-quality, interactive events that connect participants worldwide. From live streaming to virtual networking and technical support, we ensure a seamless experience for both in-person and remote attendees.

Conference/meeting set up of online platform
Demo sessions for organizers and participants
Live support throughout the conference/meeting dates
Interconnectivity with our other online tools

Preparation of online presence for conference sponsors
Preparation/dissemination of digital conference materials
Easy and web friendly access

Hybrid Conferences: The Best of Both Worlds

Hybrid conferences combine the benefits of in-person networking with the accessibility of virtual participation. They allow global audiences to engage seamlessly, ensuring no one misses out due to travel restrictions or scheduling conflicts.

With years of expertise, EasyConferences provides fully integrated hybrid solutions, delivering high-quality experiences for both physical and remote attendees.

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Testimonials

Hear directly from our clients about their experience working with EasyConferences.

Portfolio

Browse through our portfolio of past conferences to see the events we’ve supported.

Our Clients

Discover the organizations that trust EasyConferences for seamless conference management.

LinkedIn

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Frequently Asked Questions

What post-conference services are available for hybrid and online events?

We can provide session recordings, analytics reports, and extended content access to maximize the event’s impact beyond its live dates.

What security and data privacy measures are in place for online and hybrid conference platforms?

Our platforms comply with strict security protocols, including GDPR compliance, and encrypted access to conference materials.

What are the cost implications of hosting a hybrid conference compared to a fully in-person or fully online event?

While hybrid conferences may have higher technology costs, they often reduce expenses related to venue, travel, and accommodation while increasing attendance and revenue potential.