Conference Management

Leave the boring and tiring organizational work to us

Conference management is the of our business and what we are really good at, with many years of proven experience in successful conference management in Cyprus and abroad.

We believe that the most effective way to truly support a conference is to provide an all-inclusive package that comprises all start-to-end conference management services.

We have developed our own software and have gained tremendous experience in an array of tools and services so that we may provide a very high quality overall conference experience; scientifically, socially and financially.


Conference vindication
Venue sourcing and coordination
Logistics sourcing and coordination
Conference material design and production
Online registration
Organisers support
Delegates support
Suppliers’ supervision
Onsite registration & Secretariat desk


Financial management
Logistics management
Accommodation management
Invited Speakers management
Social Events management


Conference media

Press & Marketing

Social media


Conference Vindication

Venue Logistics

Conference Material

Online Registration

Organisers Support

Delegates Support

Suppliers Supervision

Registration & Secretariat Desk


Financial Management

Accommodation Management

Invited Speakers Management

Social Events Management


Conference Media

Press & Marketing

A deep-dive into

conference management services

Our conferences services can divide into pre-conference, during-conference, post-conference.


Interaction and assistance in acquiring a conference and confirming location

Tender request and evaluation for products and services (gifts, printing, etc)

Interaction and negotiation with all suppliers (hotels, taxis, restaurants, guides, printers, technical support, etc)

Supervision of all subcontracted services (printing of proceedings, programs, gifts, etc)

Creation of dedicated internet space, in order to host individual conferences

Assistance with obtaining grants and sponsors

Design and hosting of website (an example is

Site inspections

Maintenance and update of website

Publicity of the conference


Meet and assist at the airport

Transfers from and to the airport

Technical support

Exhibition set up and supervision

Organisation, coordination and supervision of all conference activities

Secretariat registration and information desk

Supervision of the venue staff during the conference

Continuous interaction with organising committee

Preparation of name tags, individual conference material and gifts

Provision and posting of all conference exterior and interior signs

Checking and settlement of all accounts

24-hour assistance throughout the conference

Crisis Management and practical solutions

Excursions for accompanying persons

Posters set up and supervision

Organisation, coordination and supervision of all social activities (dinners, cocktails, coffee breaks, excursions, tours, etc)


Settlement of all accounts

Financial Follow Up

Packing and sending any academic material or equipment used during conference

Prepare final report (when required)

Filing of all participants and preparation of mailing lists for future use

Issue Certificates of Attendance

Post conference photographs online

Finalize any pending paperwork including receipts, confirmation letters, etc

Distribution of Evaluation Forms