Conference Management
Leave the boring and tiring organizational work to us
Conference management is the ♥ of our business and what we are really good at, with many years of proven experience in successful conference management in Cyprus and abroad.
We believe the most effective way to truly support you is to provide start-to-end conference management services.
We value our reputation for delivering a high quality conference experience – educationally, scientifically, socially and financially.
Organization
Please enter the description for all organizational services we offer and try to have at least two or three rows of text here, make it short but informative
Conference Vindication
Venue Logistics
Conference Material
Online Registration
Organisers Support
Delegates Support
Suppliers Supervision
Registration & Secretariat Desk
Management
Please enter the description for all management services we offer and try to have at least two or three rows of text here, make it short but informative
Financial Management
Accommodation Management
Invited Speakers Management
Social Events Management
Media
Please enter the description for all media services we offer and try to have at least two or three rows of text here, make it short but informative
Conference Media
Press & Marketing
Organization
Conference Vindication
Venue Logistics
Conference Material
Online Registration
Organisers Support
Delegates Support
Suppliers Supervision
Registration & Secretariat Desk
Management
Financial Management
Accommodation Management
Invited Speakers Management
Social Events Management
Media
Conference Media
Press & Marketing
A deep-dive into
conference management services
Our conferences services can divide into pre-conference, during-conference, post-conference.
Pre-Conference
Interaction and assistance in acquiring a conference and confirming location
Tender request and evaluation for products and services (gifts, printing, etc)
Interaction and negotiation with all suppliers (hotels, taxis, restaurants, guides, printers, technical support, etc)
Supervision of all subcontracted services (printing of proceedings, programs, gifts, etc)
Creation of dedicated internet space, www.easyconferences.eu in order to host individual conferences
Assistance with obtaining grants and sponsors
Design and hosting of website (an example is www.ehps2015.org).
Site inspections
Maintenance and update of website
Publicity of the conference
During-Conference
Meet and assist at the airport
Transfers from and to the airport
Technical support
Exhibition set up and supervision
Organisation, coordination and supervision of all conference activities
Secretariat registration and information desk
Supervision of the venue staff during the conference
Continuous interaction with organising committee
Preparation of name tags, individual conference material and gifts
Provision and posting of all conference exterior and interior signs
Checking and settlement of all accounts
24-hour assistance throughout the conference
Crisis Management and practical solutions
Excursions for accompanying persons
Posters set up and supervision
Organisation, coordination and supervision of all social activities (dinners, cocktails, coffee breaks, excursions, tours, etc)
Post-Conference
Settlement of all accounts
Financial Follow Up
Packing and sending any academic material or equipment used during conference
Prepare final report (when required)
Filing of all participants and preparation of mailing lists for future use
Issue Certificates of Attendance
Post conference photographs online
Finalize any pending paperwork including receipts, confirmation letters, etc
Distribution of Evaluation Forms