Conference Management

Leave the boring and tiring organizational work to us

Conference management is the of our business and what we are really good at, with many years of proven experience in successful conference management in Cyprus and abroad.

We believe the most effective way to truly support you is to provide start-to-end conference management services.

 We value our reputation for delivering a high quality conference experience – educationally, scientifically, socially and financially.

Organization

Please enter the description for all organizational services we offer and try to have at least two or three rows of text here, make it short but informative

Conference Vindication

Venue Logistics

Conference Material

Online Registration

Organisers Support

Delegates Support

Suppliers Supervision

Registration & Secretariat Desk

Management

Please enter the description for all management services we offer and try to have at least two or three rows of text here, make it short but informative

Financial Management

Accommodation Management

Invited Speakers Management

Social Events Management

Media

Please enter the description for all media services we offer and try to have at least two or three rows of text here, make it short but informative

Conference Media

Press & Marketing

Organization

Conference Vindication

Venue Logistics

Conference Material

Online Registration

Organisers Support

Delegates Support

Suppliers Supervision

Registration & Secretariat Desk

Management

Financial Management

Accommodation Management

Invited Speakers Management

Social Events Management

Media

Conference Media

Press & Marketing

A deep-dive into

conference management services

Our conferences services can divide into pre-conference, during-conference, post-conference.

Pre-Conference

Interaction and assistance in acquiring a conference and confirming location

Tender request and evaluation for products and services (gifts, printing, etc)

Interaction and negotiation with all suppliers (hotels, taxis, restaurants, guides, printers, technical support, etc)

Supervision of all subcontracted services (printing of proceedings, programs, gifts, etc)

Creation of dedicated internet space, www.easyconferences.eu in order to host individual conferences

Assistance with obtaining grants and sponsors

Design and hosting of website (an example is www.ehps2015.org).

Site inspections

Maintenance and update of website

Publicity of the conference

During-Conference

Meet and assist at the airport

Transfers from and to the airport

Technical support

Exhibition set up and supervision

Organisation, coordination and supervision of all conference activities

Secretariat registration and information desk

Supervision of the venue staff during the conference

Continuous interaction with organising committee

Preparation of name tags, individual conference material and gifts

Provision and posting of all conference exterior and interior signs

Checking and settlement of all accounts

24-hour assistance throughout the conference

Crisis Management and practical solutions

Excursions for accompanying persons

Posters set up and supervision

Organisation, coordination and supervision of all social activities (dinners, cocktails, coffee breaks, excursions, tours, etc)

Post-Conference

Settlement of all accounts

Financial Follow Up

Packing and sending any academic material or equipment used during conference

Prepare final report (when required)

Filing of all participants and preparation of mailing lists for future use

Issue Certificates of Attendance

Post conference photographs online

Finalize any pending paperwork including receipts, confirmation letters, etc

Distribution of Evaluation Forms