Conference Management that values your time and budget
With over 30 years of experience in conference coordination, we understand the importance of efficient planning and resource management. We are dedicated to helping you host successful conferences that meet your goals while respecting your time and budget.
Tailored Support
Whether you require assistance with hybrid conference setup, abstract submission software, or logistical planning, our team ensures a seamless and successful event.
Efficient Communication
Our dedicated team is committed to providing quick responses and addressing inquiries or concerns to facilitate a smooth workflow for organizers.
Cost-Effective Solutions
EasyConferences optimizes resources and streamlines processes to maximize efficiency and value for your event.
Satisfied Attendees
In 2024, out of 170 attendees, 97.6% expressed at least satisfaction with the secretariat support, while 94.9% with the pre-conference communications.
Conference Planning
Conference planning is not just a step, it’s the foundation for a successful conference. Every aspect, from defining your objectives and target audience to securing venues and ensuring flawless logistics, requires careful consideration and strategic planning.
- Conference Vindication
- Financial Management
- Venue Logistics
- Accommodation Management
- Invited Speakers Management
- Social Events Management
- Venue Logistics
- Conference Material
- Optional Excursions for delegates
- Conference Media
- Press & Marketing
Conference Management
At EasyConferences, we understand that attention to detail is the foundation of successful conference management. Every event, regardless of its size or scope, is a collection of hundreds of moving parts. From scheduling keynote speakers to ensuring the coffee is hot and the Wi-Fi works seamlessly, each detail contributes to the overall experience for your participants.
- Organisers Support
- Delegates Support
- Suppliers Supervision
Onsite Secretariat
During the conference, we are right there with you to make sure everything runs smoothly. Οur team is available throughout the event to assist participants, answer questions, and resolve any issues that might arise. Our goal is to create a worry-free environment for everyone involved, ensuring the conference stays on track and participants leave with nothing but great memories
- Venue Set-Up & Conference coordination
- Registration & Secretariat Desk
- Delegates Support
Post-Conference
Post-conference services are essential for maintaining the momentum and ensuring the long-term success of an event. Final reports, media galleries, and follow-up communications create a lasting impression. Additionally, proper financial reconciliation and addressing outstanding requests build trust, paving the way for stronger relationships with attendees, and sponsors for future events.
- Organisers & Deligates Support
- Finacial Management
- Surveys and Final Reports
Frequently Asked Questions
Can I hire EasyConferences only for the conference management and choose another option for the registration and abstract submission systems?
Yes, you can. We offer flexible services, and you’re welcome to use other systems while working with us for conference management.
Do you organize conferences only in Cyprus?
How is communication with EasyConferences handled?
We assign a dedicated team coordinator to each conference. They will be your main point of contact to ensure smooth and efficient communication.
The conference I want to organize is small. Can EasyConferences still assist?
Of course! We tailor our services to fit conferences of all sizes and can adjust everything to match your budget.
What is the largest and smallest conference you’ve organized?
We have managed conferences with as few as 30 attendees and as many as 2,500. Whatever your conference size, we have got you covered.
I’m interested in organizing a conference, but it’s my first time. Can EasyConferences help?
Absolutely! We have extensive experience in guiding first-time organizers and will support you through every step of the process.
Can EasyConferences write an appealing bid for an upcoming conference?
Yes, we specialize in creating professional and compelling conference bids to help you secure hosting opportunities.
Join our Community
Don't miss out on the latest advancements and opportunities in the world of conferencing! Subscribe to the Easyconferences newsletter to receive regular updates on upcoming conferences related to your field. We'll keep you informed about:
- New Conference Announcements
- Early Bird Discounts & Special Offers
- Keynote Speaker Spotlights
- Tips & Best Practices for Conference Success
Don't miss out on the latest advancements and opportunities in the world of conferencing! Subscribe to the Easyconferences newsletter to receive regular updates on upcoming conferences related to your field. We'll keep you informed about: